Photography Business Forms
How Can You Get Your Home Photography
Business Started On the Right Track
As Quickly And Easily as Possible?
If you want to be able to start your home photography business immediately…
If you realize that it’s sometimes better not to reinvent the wheel…
If you know that you want to follow in the footsteps of someone who already knows the business…
These photography business forms
will be priceless to you!
Dear Fellow Photographer,
You may have already started planning the steps to starting your own work from home photography business. Maybe you have already started purchasing equipment and building your portfolio. Maybe you have already transformed your living room into a comfortable and welcoming “portrait studio”. Don’t you wish someone could take care of the agreements, order forms and other business stuff for you? Wouldn’t you rather concentrate on creating photography for your clients rather than worrying about how your order form looks?
My name is Misty Woodward and for many years I operated a home photography business and loved every second of it! I loved waking up every morning and sitting in my pajamas drinking my cup of coffee as I commuted from my bedroom to my “office” down the hall. And like you, I loved photography but I knew that the business aspect of it couldn’t be forgotten or I would soon become just another statistic of failed home businesses.
There is nothing like owning your own business especially when you are doing something you are passionate about! And when your business succeeds it is the most wonderful feeling in the world!
Running a home photography business is
easier than ever when you have the right tools!
I think everyone can admit that writing agreements, making order forms, and creating sales letters is not the most exciting thing ever. It definitely isn’t why you went into business is it? The truth is, while it isn’t exciting, it is a necessary part of running a business.
Think about this…if you didn’t have any policies in place or guides to give your clients on how to dress for their portrait session, how smooth is your business going to run?
I have been offering my photography business forms since 2004 and I can’t even begin to tell you how many people have told me how much time they have saved by having the “boring stuff” already done for them. Imagine saving yourself hours upon hours of time creating from scratch all the business forms you might need. How could you spend that time instead?
I have created a highly affordable package of photography business forms that will help you get a jump start on getting your business ready to manage more efficiently and smoothly. Check out everything you will receive in the “Photography Business Forms Collection”.
Forms and Agreements
BabysFirstYear.doc
The Baby’s First Year portrait agreement is the contract we use when one of our clients enrolls in our one year of photography baby program to include 3 sessions for their baby. Can be modified to fit your own program.
BelliesNBabiesPlanAgreement.doc
The Bellies N Babies agreement is the contract we use when one of our clients enrolls in our portrait program to include the maternity and newborn portrait session. Can be modified to fit your own program.
ClientWorkflowCheckList.doc
Attach one of these sheets to every new session to ensure you follow your own workflow and complete each step. These steps can all be modified for your own workflow and procedures.
CreditApplication.doc
Increase your sales and regulate your cash flow by offering a payment plan to your customers. Our credit agreement is a 3 page document that covers repayment plans, defaults, rules, etc. You can modify this agreement to fit your own re-payment schedule by simply replacing numbers.
DishonoredCheckNotice.doc
A simple letter to send to any clients if you happen to receive a bounced check notice from your bank. You can modify this notice to fit your own fees by simply replacing numbers.
MonthlyMarketingCalendarWorksheet.doc
We use this form for each month of the year to track our marketing campaigns, tasks, deadlines and responsibilities.
NewCustomerForm.doc
This form collects some basic contact information to be put in with the customer file. Included is basic contact information along with names and birthdays of all members of the family.
PhotographicBusinessDisplayAgreement.doc
This agreement is used when you are displaying your work on loan to another business.
PortfolioBuildingModelRelease.doc
This agreement is used when you are building your portfolio and just need a general model release.
PortraitAgreement.doc
Clients sign the portrait agreement at each session. The agreement explains what is covered with their session fee, acknowledges receipt of studio policies and includes a model release for each session. We include one in the folder for them to sign and bring back to their session, but if they forget we have clients sign one at the start of the session.
PortraitDeliveryAcceptance.doc
Clients are required to sign this delivery acceptance form as their approval for completion, correctness and quality.
PortraitInvestmentGuide.doc
This is a great form to help guide your sales presentation in the right direction. It allows for a 3-step image selection to include: wall portraits and wall groupings, albums and gift portrait selections. Clients will love having a place to designate who gets what prints when they are ordered.
PortraitOrderForm.doc
A well organized order form is critical to a smooth flowing sales appointment with your clients. Our order form notes pose numbers, sizes, quantities, finish, mounting option, price, credit card, cash and credit agreement options and cancellation policy. Be sure to charge your cancellation policy to your own terms.
StudioWorkProductionTimeSheet.doc
If you want to track each of your clients and your workflow and even know how you and your employees are spending their time, this is a great way to track it!
TelephoneQuestionnaireGuide.doc
With each client that calls, you can track your success rate. Our telephone questionnaire worksheet is used for every incoming call to the studio and is used to keep notes on clients needs and helps the conversation progress smoothly. We file this in our new client folders.
Lifetime Portrait Club
Lifetime Portrait Club Membership Forms:
Our Lifetime Portrait Club program is a huge hit with our clients. The club gives clients discounts, special offers and complimentary birthday sessions. This program establishes a strong relationship with each family enrolled and brings forth customer loyalty unlike anything else available. Our clients love this program! The forms included are the New Member Survey, Rules and Regulations form, Welcome to the program letter and Photoshop template for front and back sides of membership card.
When a new customer enrolls in the Lifetime Portrait Club we include all of the following forms in a new member welcome packet. We use black glossy folders purchased from Office Max that have the cutout for a business card on one side, however, we place their membership card in that cutout. The Welcome letter is placed on the left side of the folder as the first thing they see along with a gift certificate for their complimentary portrait. On the right side we place the Rules and Regulations of the portrait club and on top of that we place the New Member Survey along with a Self Addressed Stamped Envelope. We also include a copy of our latest brochure with our business card attached.
LifetimePortraitClub-CustomerSurvey.doc
This form is included in the new membership packet. When a client signs up they fill out this form with basic contact information, birthdays (so we can send birthday cards of course!) and pets.
LifetimePortraitClub-FreeSession.doc
This form is included in the new membership packet. When a client signs up they receive on free session and this is the certificate we print for them to redeem.
LifetimePortraitClub-RulesandRegulations.doc
Basic rules and regulations that clients must follow when enrolled in the portrait club membership. This is a handout included in the packet for them to keep.
LifetimePortraitClub-WelcomeLetter.doc
The welcome letter and the first thing they see when they open the new member packet.
lmpc-membercard-front.psdand lmpc-membercard-back.psd
These files are our PhotoShop templates that we use to order our member cards. We order the member cards through OvernightPrints.com and these templates match the correct size. We order them in the UV coating for the extra durability and because it gives a nice fresh look.
Misc
ExecPortrait_rates.doc
This is a general sales/pricing letter we include with all of our sales materials to sell executive portraits to business people.
GiftCertificateLetter.doc
This form letter is a general introduction letter that your clients can give to go along with a gift certificate.
Holiday_Gift_Certificate.psd
A great Photoshop PSD file with a holiday design for a gift certificate. We had these custom printed as $50 and $100 increments from our lab and sell them around the holidays.
LifetimePortraitClub-B&W-Ad.psd
A sample ad in black and white promoting the Lifetime Portrait Club program through our studio.
NegativePrintingReleaseLetter.doc
This is a form letter printed on your company letterhead extending permission to your clients to have the images you release on a CD to be printed by any lab.
NewsPaperAd-LongHorizontal.psd
A sample horizontal ad for children’s photography used in a local city magazine year round.
PortraitCareNotice.doc
Our portrait care notice is included with every order that our clients pickup. It includes a small tip sheet to help them in handling and caring for their portraits. The certificate of authenticity mentioned in the portrait care form is a simple certificate purchased from OfficeMax that just certifies that the portrait (wall portraits only) is a certified Misty Woodward portrait, along with the purchase date, size and medium that the portrait is printed on.
PortraitClothingandPreparationSuggestions.doc
Our clothing guide and preparation guide is delivered to each of our clients during the pre-portrait consultation. The guide gives tips and suggestions for pregnancy, newborn, children and families.
PortraitDeliveryBooklet.doc
This booklet goes into each order upon delivery. Along with featuring one of their images on the cover, it includes information about copyright, portrait care and a referral program. There is also space to insert referral wallet cards attached to a clear bag inside.
SalesLetters-DayCare.doc
Sample sales letter you can use to land your own day care portrait accounts.
SalesLetters-ExecutivePortraits.doc
Sample sales letter you can use as part of a package to sell executive portraits.
StudioPolicies.doc
Alleviate many of the common questions that new clients have by offering a studio policy form to each client. We have addressed many of the common questions and issues; however, you may wish to adjust them to your own policies.
ThankYouForWorkingWithUs.doc
A simple “Thank you for working with us” makes a great first impression with your clients. This is given to customers as part of the packet of information they receive at the pre-portrait consultation and welcomes them to our studio and explains some of the forms included in the packet.
TravelBrochureAd.psd
A sample template ad used in a “city” travel magazine viewed by visitors and tourists.
PLUS….As an added bonus you will
receive the following bonus material!
 |
“Developing and Marketing Limited Edition Sessions”…An information packed report explaining how to setup and run your own limited edition portrait program. |
|
“79 Ideas to Market your Photography Business”…A mega list that is a must have for any business advertising on a budget. |
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A PhotoShop PSD file containing the layout for a poster or flyer promoting the Lifetime Portrait Club Program. |
|
PhotoShop PSD file templates for samples and real world uses including a referral reward certificate, business card layout for our “multiple design marketing idea”, holiday gift certificate, Ad layout for our lifetime portrait club program, ad layout for children or family photography, ad layout for travel brochure. |
The information and tools in this collection
are EASILY worth over $600
but is yours today for
only $59!
The key to managing your business more effectively
is only a click away! Order your instant download
of photography business forms now!
Just $59
